ACTS OF GHANA

POLICE SERVICE REGULATIONS, 2012              C.I. 76

ARRANGEMENT OF REGULATIONS

Regulations

Structure of the Service

1.  Directorates, Departments and Units of Service

2.   Posts and ranks

3.   Senior and Junior Officers

4.   Service posts and ranks

5.   Badges of ranks

Administration of the Service

6.  Head of the Service

7.   Appointing authority

8.   Police Appointments and Promotions Advisory Board

9.   Functions of the Board

10.   Police Management Board

11.   Membership of the Management Board

12.   Functions of the Management Board

13.   Meetings of the Management Board

14.   Chief Staff Officer as Secretary to the Boards

15.   Regional Police Management Board

16.   Membership of the Regional Police Management Board

17.   Functions of the Regional Police Management Board

18.   Police Service Instructions

19.   Scheme of Service and Training

20.   Complaints and petitions

21.   Expenses of the Service

22.   Accounts and audit

23.   Annual report

Recruitment and enlistment in the Service

24.   Recruitment

25.   Personal data of recruits

26.   Declaration

27.   Training of recruits

28.    Appointments

29.    Probation and confirmation

30.    Nomination form

31.    Oath of secrecy and Police Oath

32.    Filling of vacancies in the Service

33.     Secondment of an officer

34.    Acting assignments

Conditions of Service

35.    Hours of work

36.    Seniority

37.    Promotions

38.     Transfer and postings

39.    Performance appraisal system

40.     Cross-over to general duties

41.    Training courses

Remuneration

42.    Salaries

43.    Absent without permission

44.    Award of increments

45.    Withholding of increments

Allowances

46.    Acting allowance

47.    Allowance for overseas training course, conference and duties

48.   Batman allowance
49.  Clothing allowance

50.  Duty allowance

51   Height allowance

52   Kilometric allowance

53   Responsibility allowance

54   Entertainment allowance

55   Risk allowance

56   Market premium

57   Subsistence allowance

58   Transport allowance

59.    Leave allowance

60.    Transfer grant

61.    Board meetings sitting allowance

62.    Tools or vehicle maintenance allowance

63.    Kits bag allowance

64.    Revision of allowances

Leave

65.    Annual vacation leave

66.    Casual leave

67.    Compassionate leave

68.    Disembarkation leave

69.    Post-operation leave

70.    Leave of absence

71.    Maternity and paternity leave

72.    Sick leave

73.    Study leave

Staff Welfare

74.    Police shops and recreational facilities

75.    Clothing and equipment

76.    Housing

77.    Purchase of means of transport

78.    Medical care

79.    Police Welfare Fund

80.    Scholarship scheme

81.    Bereavement

Disciplinary Offences

82.    Major offences

83.    Minor offences

84.    Penalties

85.    Penalty for major and minor offences

116.   Voluntary retirement

117.   Premature retirement

118.   Removal on medical grounds

119.   Removal from office with full reduced benefits

120.   Clearance Form

Retirement Benefits

121.   Gratuity

122.   Calculation of pensions and gratuity

123.   Monthly pension

124.   Commuted pension

Death Gratuity and Compensation

125.   Death gratuity

126.   Compensation

Vacation of official accommodation

127.   Death of officer

128.   Retirement of officer

129.   Retirement on medical grounds

130.   Resignation of officer

131.   Removal of officer with benefits

132.   Dismissal or removal without benefits

133.   Salary during desertion

Service Awards

134.   Service Awards

135.   Long service award

136.   Inspector-General's special medal

137.   Dedication and valour

138.   Certificate of conduct on discharge

Disposal of unclaimed property·

139.   Registers to be kept

140.   Disposal of dangerous drugs

141.   Disposal of passport and travel documents

142.   Disposal of perishable property

143.    Disposal of arms and explosives

144.    Disposal of jewels and precious metals

145.    Disposal of animals and birds

146.    Disposal of money

147.    Disposal of other property

148.    Notice of property to be posted

149.    Disposal of proceeds of sales

150.  Return of property to owner
151. Application

152  Application for escort

153  Duties of escort

154  Payment for escort

155  Civilian police employees

Miscellaneous Provisions

156. Interpretation
157. Revocation

                                                SCHEDULES

First Schedule                                   Classification of Departments and Units
Second Schedule                              Senior Police Officer
Third Schedule                                  Junior Police Officer

Fourth Schedule                                Badges of Ranks

Fifth Schedule                                   Declaration
Sixth Schedule                                  Badge of Authority
Seventh Schedule                             Nomination Form
Eighth Schedule                                Disciplinary report Form 14
Ninth Schedule                                  Clearance Form
Tenth Schedule                                  CITATION

IN exercise of the power conferred on the Police Council by article 203 (2) and (3) of the Constitution and with the prior approval of the President, these Regulations are made this 15th day of August, 2012.

Structure of the Service
Directorates, Departments and Units of Service

1. (1) The Service shall have the Directorates, Departments and Units as specified in the First Schedule.

(2) The Directorates of the Service are
(a) Administration;

(b) Criminal Investigations;

(c) Human Resource Development;

(d) Legal and Prosecution;

(e) Operations;

(j) Technical;

(g) General Services;

(h) Welfare;

(t) Research and Planning;

(j) Finance; and

(k) Police Intelligence and Professional Standards.

(3) The Departments of the Service are

(a) Criminal Investigation Department;

(b) Audit;

(c) Works and Housing;

(d) Information Communication Technology;

(e) Medical;

(j) Logistics;

(g) Transport and Engineering;

(h) Public Relations;

(i) Community Policing;

(j) Marine, Ports and Railways; and

(k) Motor Traffic and Transport.

(4) The Units of the Service are

        (a) Mounted Squadron;

(b) Education;

(c) Domestic Violence and Victims Support;

 (d) Formed Police;

(e) International Relations;

(f) Procurement; and

(g) Police Band

(5) Without limiting the effect of subregulations (2), (3) and (4), the Inspector-General of Police may, after consultation with the Police Council, establish other directorates, departments or units that are necessary for the efficient performance of the functions of the Service.

(6) The Departments and the Units shall be under the overall command of their respective officers as specified in the Second Schedule.

Posts and ranks

2. (1) The Service shall have posts and ranks specified in the Second and Third Schedules and any other posts and ranks established by the Police Council.

(2) The number of staff in each post and rank shall be as shown in the establishment of the Service.

Senior and Junior Officers

3. (1) The holders of the posts and ranks set out in the Second Schedule are Senior Officers.

(2) The holders of the posts and ranks set out in the Third Schedule are Junior Officers.

Service posts and ranks

4. The Council shall determine posts in the Service and their corresponding ranks.     .

Badges of ranks

5. The badges of the ranks as specified in the Fourth Schedule shall be worn by the respective officers specified in that Schedule.

Administration of the Service

Head of the Service

6. (1) The Inspector-General of Police is the Head of the Service and subject to the provisions of article 202 of the Constitution and to the control and direction of the Council, is responsible for the operational control and administration of the Service.

 (2) The Inspector-General may delegate to an officer of the Service, functions that the Inspector-General considers necessary but the Inspector- General is not relieved from the ultimate responsibility for the performance of the delegated functions.

(3) The Inspector-General shall be assisted by the Deputy Inspector- General of Police.

(4) The Deputy Inspector- General of Police shall supervise, control, monitor and provide the day to day management of all schedules and command and shall report to the Inspector-General.

(5) Headquarters Schedule Officers are responsible to the Inspector- General in the administration of the Service.

(6) Regional Commanders shall have semi autonomous status from the national headquarters with appropriate authority in matters of police operations, administration and budgeting.

Appointing authority

7. (1) In accordance with article 202 (3) of the 1992 Constitution, the power to appoint a person to hold or act in an office in the Service shall vest in the President, acting in accordance with the advice of the Council.

(2) The President may delegate any of the President's functions in relation to the Service by a directive in writing to the Councilor to a Committee or member of the Council.

Police Appointments and Promotions Advisory Board

8. (1) There is established by these Regulations a Police Appointments and Promotions Advisory Board consisting of

(a) the Inspector-General who shall be the chairperson;

(b) the Deputy Inspector-General; and

(c) the Schedule Officers at the National Headquarters.

(2) The Inspector-General shall preside at meetings of the Board and in the absence of the Inspector-General, the Deputy Inspector-General shall preside and in the absence of the Deputy Inspector-General the most senior of the members present shall act as the chairperson.

(3) The quorum for a meeting of the Board is seven.

Functions of the Board

9. (1) The Board shall advise the Council on appointments and pro- motions of officers of the ranks of Assistant Commissioner of Police and below.

 (2) Promotion of officers above the rank of Assistant Commissioner of Police shall be made by the President on the advice of the Council acting on the recommendations of the Board.

(3) The Board is responsible for the promotion of personnel from the rank of Constable to Chief Inspector.

Police Management Board

10. There is established by these Regulations, a Police Management Board at the National Police Headquarters.

Membership of the Management Board

11. (1) The Management Board consists of

                (a) the Inspector-General of Police;

               (b) the Deputy Inspector-General;

(c) Schedule Officers at the National Headquarters;

              (d) any other Senior Police Officer who may be co-opted from time to time; and

(e) the Chief Staff Officer, who is the Secretary.

Functions of the Management Board

12. The Management Board shall serve as an advisory body to the Council on major policy issues and decisions on the administration and operations of the Ghana Police Service and shall in that regard

(a) formulate major policies regarding the effective and efficient performance of the functions of the Service as defined by law for the consideration of the Council; and

(b) take the necessary administrative and operational steps for the implementation of major policies, decisions and directions towards enhancing efficiency in the Service; and

(c) perform any other function assigned to it by the Council.

Meetings of the Management Board

13. (1) Meetings of the Management Board shall be chaired by the Inspector-General and in the absence of the Inspector-General by the Deputy Inspector-General and in the absence of the Deputy Inspector-General by the most senior Commissioner of Police present.

(2) The quorum for meetings of the Management Board is seven members.

Chief Staff Officer as Secretary to the Boards

14. The Chief Staff Officer of the Service is the Secretary to the Appointments and Promotions Advisory Board and the Police Management Board.

Regional Police Management Board

15. There is established by these Regulations a Regional Police Management Board in each Police Region in the country.

Membership of the Regional Police Management Board

16. (1) A Regional Police Management Board consists of

(a) the Regional Police Commander as chairperson;

                  (b) the Deputy Regional Commander;

    (c) the Regional Crime Officer;

   (d) all Divisional Commanders in the Region; and

 (e) a representative of the other ranks who shall not be below the rank of Inspector.

(2) The Inspector-General of Police shall appoint the members of the Regional Management Board.

(3) The Inspector-General of Police or a representative of the Inspector General shall inaugurate the Board.

Functions of the Regional Police Management Board

17. A Regional Police Management Board is responsible to the Inspector-General for the

(a) implementation of management policy decisions made by the Inspector-General of Police in respect of the work, conduct, welfare and related matters of the personnel in the Region;

(b) enforcement of law and order and discipline in the Region; and

(c) collective management of human, material and financial resources allocated to the Region in an effective and efficient manner so as to ensure the attainment of regional policing objectives.

Police Service Instructions

18. Subject to these Regulations and to any directions given by the Council, the Inspector-General may issue Police Service Instructions which shall provide for any matter that the Police Administration considers necessary for the efficient and effective administration of the Service.

Scheme of Service and Training

19. The Inspector-General shall, with the approval of the Council, prepare a scheme of service which shall contain specified duties, training programmes and other matters that the Police Management Board considers necessary for the maintenance of high standards of efficiency.

Complaints and petitions

20. An officer may lodge a complaint or make a petition in accordance with the procedure prescribed in the Service Instructions.

Expenses of the Service

21. The administrative expenses of the Service including salaries, operational and other allowances, gratuities and pensions in respect of officers and other employees of the Service shall be paid from the Consolidated Fund.

Accounts and audit

22. (1) The Service shall keep books of account and proper records in relation to them in the form approved by the Auditor-General.

(2) The Board shall submit the accounts of the Service to the Auditor- General for audit within three months after the end of the financial year.

(3) The Auditor-General shall not later than three months after the receipt of the accounts, audit the accounts and forward a copy of the audit report to the Minister.

(4) The financial year of the Service shall be the same as the financial year of the Government.

Annual report

23. The Inspector-General shall within three months after the end of each financial year submit to the Council a comprehensive report on the administration and operations of the Service during the financial year to which the report relates.

Recruitment and enlistment in the Service

Recruitment

24. (1) A person is eligible for recruitment into the Service if that person is a citizen of Ghana and possesses the requisite qualifications prescribed by the Appointments and Promotions Advisory Board.

(2) Without limiting the effect of subrcgulation (1), a person who has been convicted of an offence involving moral turpitude, dishonesty or fraud or who has been dismissed from any public service or any other employment is not eligible to be recruited into the Service.

(3) A recruit is entitled to free accommodation and free medical care during the period of training.

Personal data of recruits

25. (1) A person who is recruited into the Service shall submit to the

Service the following details:

              (a) name;

(b) date of birth;

(c) place of birth;

(d) sex;

(e) hometown, postal and residential address, email and telephone number;

(f) nationality;

(g) names and addresses of parents;

(h) if married, the name and address of spouse;

(i) names and ages of children, if any;

(j) name and address of next-of-kin;

(k) if previously employed,

(i) the name and address of the employer, and
(ii) the reasons for leaving that employment;

(I) if convicted of any criminal offence,

(i) the nature of the offence and the conviction, and
(ii) previous convictions for any criminal offence; and

(m)any other document that the Service may require.

(2) A date of birth entered by an officer on recruitment as provided under subregulation (1) (b) shall not be changed or altered during the tenure of that officer in the Service.

Declaration

26. A recruit shall make the declaration specified in the Fifth Schedule in respect of the information required to be submitted under regulation 25.

Training of recruits

27. (1) A recruit with the requisite educational qualification shall undergo a prescribed period of training as provided in the Police Service Policy Guidelines on Appointments and Promotions.

(2) The Commanding Officer of the National Police Training School and Officers commanding Police Training Schools shall make recommendations to the Board through the Schedule Officer in charge of Human Resource Development for the dismissal of a recruit who exhibits unprofessional conduct.

Appointments

28. (1) A recruit qualifies for appointment to an established post in the Service on satisfactory completion of training under regulation 27, subject to evidence of a satisfactory health certificate issued by a medical officer recognised by the Service.

(2) An appointment to an established post in the Service is by a letter of appointment addressed to the person appointed and signed by or on behalf of the appointing authority.

(3) A police officer on first appointment shall be issued with a badge of authority as set out in the Sixth Schedule and certificate of appointment signed by or under the authority of the appointing authority.

(4) The badge shall be displayed as part of the police uniform insignia and in the case of plain clothes officers, the badge shall be displayed when required.

(5) The badge constitutes the warrant for the execution of lawful duties of a police officer.

Probation and confirmation

29. (1) An officer appointed to an established post in the Service shall serve a probationary period of twelve months in the case of a senior police officer and eighteen months in the case of a recruit constable after which the officer or recruit constable may be confirmed in the post, subject to a report of satisfactory work and conduct given by the Head of the Department or Unit under whom the officer had served.

(2) The Inspector-General shall on the advice of the Appointments and Promotions Board and in consultation with the Council in the case of unsatisfactory probationary service of an officer, recommend the termination of the appointment of that officer to the appointing Authority.

Nomination form

30. An officer shall on appointment to an established post in the Service, complete the nomination form set out in the Seventh Schedule.

Oath of Secrecy and Police Oath

31. (1) An officer shall on appointment to an established post in the Service take the Oath of Secrecy and the Police Oath in accordance with the Oaths Acts, 1972 (NRCD 6).

(2) An officer, whether retired or in active service, shall not

               (a) divulge to an unauthoriscd person any classified information that comes or had come to that officer's knowledge,

(b) unlawfully remove any official document, or

(c) send an official document to an unauthorised destination.

(3) For the purposes of subregulation (2) the following constitute classified information:

(a) personal information relating to another officer of the Service;

(b) information concerning operational activities of the Service;

(c) service instructions or directives concerning operations of the Service;

              (d) matters concerning transactions, proceedings and decisions of the Council, including its sub-committees, meetings of a Management Board, Regional Management Board, Regional Police Committee, the Directors and the Appointments and Promotions Advisory Board; and

               (e) any information that is unauthorised, the disclosure of which is prejudicial   to the image or integrity of the Service.

(4) An officer who contravenes subregulation (2) is liable to disciplinary action under disciplinary proceedings or criminal prosecution or to both disciplinary action and criminal prosecution.

Filling of vacancies in the Service

32. (1) A vacancy in a post in the Service may be filled by

(a) promotion, that is, by appointing an officer from a lower grade or rank to the vacant grade or rank with an immediate increase in salary;

(b) transfer within the Service, that is by the movement of an officer from one Department or Unit to another Department or Unit without a change of rank or alteration in salary; and

(c) recruitment, that is the appointment of a person who was not previously a member of the Service to the vacant post.

(2) Despite subregulation (1) (c) wherever practicable, a vacancy in the Service shall be filled either by promotion or transfer within the Service.

Secondment of an officer

33. (1) The appointing authority may second an officer to any public institution or international organisation,

(2) During the period of secondment, the officer's prospects of promotion in the service remain intact.

(3) The duration of a secondment is two years in the first instance, but where in the opinion of the President, an extension of the secondment is required in the best interest of the public service, the officer may, subject to the approval of the appointing authority, extend the secondment by a period of twelve calendar months at a time.

(4) The allowances and other benefits pertaining to the post the officer occupies will be paid by the recipient organisation.

(5) If the salary attached to the position is higher than what the Service pays, the officer shall be paid the higher salary provided that that officer's basic pay will remain as in the Service, with the difference between the two being treated as allowance payable to the officer.

(6) If the total allowance paid to the officer is substantially less than the allowance the officer would receive from the Service, the organisation shall pay the difference to the officer.

(7) Where an officer is on secondment for a period of more than one year that officer shall vacate the accommodation provided by the service for that officer.

(8) An officer who is "on loan" to an international organisation is entitled to retain the accommodation provided to that officer by the service and that officer's prospects for promotion shall not be affected.

(9) In subregulation (8) "on loan" means the posting of that officer to an international organisation for an international assignment at the request of the international organisation.

Acting assignments

34. (1) Where a post is vacant or an officer is absent from duty for any reason, the Inspector-General may assign another officer to discharge the duties related to the vacant post or the absent officer.

(2) An officer who is assigned to discharge duties under subregulation (1) shall cease to discharge those duties

(a) on the filling of the vacancy or on the return to duty of the officer who was absent;

(b) if another officer is assigned to carry out the duties; or

(c) if the assignment is terminated by the Inspector-General.

Conditions of Service

Hours of work

35.      (1) The minimum working hours for each day is eight hours.

(2) Despite subregulation (1) an officer may be required to work beyond the eight hour period where the exigencies of the service require.

(3) Where an officer works beyond the specified period, the officer shall be paid adequate monetary compensation by the Police Administration.

(4) An officer shall not leave the place of work during working hours without the permission of the immediate senior in rank.

(5) Permission may be granted t(' enable an officer to attend to an urgent matter that requires the officer's personal attention and which the officer cannot attend to after the close of work.

Seniority

36. (1) Seniority between officers who hold posts with the same salary conditions shall be determined according to their respective dates of appointment to the post and if the dates are the same, according to their previous seniority.

(2) Seniority between officers who hold posts with different salary conditions shall be determined according to the salary conditions of the respective posts.

(3) Despite subregu1ation (2),

(a) a senior officer shall enjoy automatic seniority over any junior officer; and

(b) any Chief Inspector or Inspector shall enjoy automatic seniority over any Regional or District Sergeant Major.

(4) Where any question arises as to the seniority of an officer or the relative seniority of a number of officers it shall be determined by the appointing authority.

(5) The seniority of an officer appointed on a limited engagement shall be determined by the appointing authority.

(6) For the purpose of this regulation,

(a) "previous seniority" in relation to an officer means the officer's seniority immediately before the officer entered that officer's current post; and

(b) officers who entered their current posts by recruitment are considered as having no previous seniority but between two or more such officers, previous seniority is determined

            (i) in the case of a Constable on first appointment, according to merit grading on the completion of a recruit's course; and

           (ii) in any other case, by the appointing authority taking
into account the length of service, qualification and other matters as the appointing authority thinks fit;

(c) "salary conditions" in relation to a post, means the salary
attached to the post or where a salary scale is not attached to
the post, the highest point on the previous scale; and

                                (d) "seniority" in relation to an officer, means the date on which the officer entered the current post or, if the officer has suffered loss of seniority while holding that post, the date or. which the officer is considered to have entered the post.

Promotions

37. (1) For the purposes of promotions, there is established Assessment Committees at the national and regional levels to ' make appropriate recommendations for the consideration of the Police Appointments and Promotions Board and the Police Council.

       (2) Promotions in the Service shall be by

(a) promotion examination;

(b) seniority and length of years served, subject to satisfactory performance assessment of good conduct; or

(c) special recommendation based on meritorious acts of bravery or valour in the prevention of crime or outstanding performance of duty.

(3) Without limiting the effect of sub regulation (2), an officer may be considered for promotion in the Service on the recommendation of the Police Appointment and Promotion Advisory Board or the senior officer under whom the officer serves.

(4) The senior officer in making a recommendation under subregulation (3) shall take into consideration the following criteria:

     (a) integrity and good conduct;

(b) efficiency, attitude towards work and sense of responsibility;

(c) experience and capacity for co-operation with other officers;

(d) initiative and creativity;

(e) ability to offer leadership;

(f) seniority; and

(g) whether the officer has served the required number of years
in the relevant post.

(5) Subject to the availability of vacancies, an officer who has completed not less than four years of satisfactory service is eligible for promotion in accordance with this Regulation.

(6) The effective date of promotion of an officer shall be decided in the case of

(a) an officer of the rank of Chief Inspector or below, by the Inspector-General on the recommendation of the Board; and

(b) Senior Officers, by the Police Council upon the recommendation of the Board.

 (7) An officer who attains higher academic qualification is not entitled to promotion by reason only of that academic qualification.

(8) In addition to the provisions of this regulation, the procedure for promotions shall be in accordance with the guidelines set forth in the Service Instructions.

Transfer and postings

38. (1) There is established a National Transfer Board to oversee and coordinate all transfers, postings and movements of personnel in the Service.

(2) The National Transfer Board consists of

(a) a Commissioner of Police as chairperson,

(b) a representative of the Criminal Investigation Department,

(c) a representative of the Operations Directorate,

(d) the Director-General of Finance,

(c) the Director-General, Services,

UJ the Director, Welfare,

(g) the Chief Staff Officer, and

(h) two other persons not below the rank of Inspector.

(3) An officer

(a) shall serve at any station in the country to which that officer is in the interest of the Service posted, and

(b) may be posted

(i) either temporarily or permanently to any Region or
(ii) to any station outside the country on secondment.

(4) Subject to the requirements of the Service, an officer shall not serve in any Region continuously for more than ten years or at a station continuously for more than five years.

(5) The Service shall provide an officer on posting with transport to convey the officer's spouse, dependants and their personal belongings to the officer's new station.

(6) Subject to the requirements of the Service, an Officer who· requests for transfer from one station to another station, is not entitled to a transfer grant.

(7) Without limiting regulation 38 (1) the National Transfer Board is responsible for outlining the policy on transfers and review of all petitions or grievances and shall advise the Deputy Inspector-General of Police on the merits of all petitions.

(8) The Inspector-General of Police may affirm or vary the decision of the National Transfer Board.

Performance appraisal system

39. Performance appraisal shall be carried out on all officers in the last quarter of every year, and the results shall be forwarded to the National Headquarters for review by the Appointments and Promotions Advisory Board.

Cross-over to general duties

40. (1) Except as otherwise provided in the Scheme of Service, an officer appointed to the Service as a professional shall not cross-over to general duties, except where the professional has undergone the requisite training for the cross-over.

(2) The officer should have served in the professional duty for a period of at least twenty years to qualify for the cross-over.

(3) In addition to subregulation (2), the Appointment and Promotions Advisory Board shall approve of the cross-over.

(4) A general duty officer with the requisite qualification shall be allowed to cross-over to the professional duties after serving a minimum period of ten years in the Service.

Training courses

41. (1) The Inspector-General shall cause to be prepared a scheme of approved courses which includes:

(a) a basic police training course for newly appointed recruits;

(b) a post recruit training course for Constables;

(c) an in-service training course for Non-Commissioned Officers, Inspectors and Senior Police Officers;

(d) a course for Inspectors, Station and Unit Officers for newly promoted Inspectors and Chief Inspectors;

(e) a course for cadet officers for appointment to Senior Officer's Corps;

 (f) a course for the Junior Command for Assistant Superintendents and Deputy Superintendents of Police who are due for higher appointments;

(g) a course for the Senior Command Officers, for Superintendents and Chief Superintendents of Police who are due for higher appointments;

(h) a course for the Senior Police Management officers for Assistant Commissioners and Deputy Commissioners of Police who are due for higher appointments;

(i) a management course for Senior Police Executive for Deputy Commissioners, Commissioners, Deputy Inspector-Generals and Inspector-General;

(j) a training programme for detectives;

(k) a basic detective training course for Criminal Investigations Department attaches that comprises

(i) an intermediate detective training course,

(ii) an advanced detective course;

(iii) a reversion course for: investigators who revert to general duties; and

(iv) a crime officers course; and

(I) any other specialised course relevant to the Police Service.

(2) An officer with the requisite qualification and work experience may apply to attend any of the approved courses specified in subregulation (1) if the officer satisfies the conditions.

(3) The Inspector General may issue instructions to provide for the conditions to be satisfied.

Remuneration

Salaries

42. (1) The salary scale for each post in the Service is determined by the Council in accordance with Government policy concerning salaries and wages.

(2) An officer shall be paid a salary from the date on which the officer assumes duty and the salary shall be paid through a bank of the officer's choice.

(3) Where a salary scale is attached to a post, the point of entry on the scale shall be at the minimum point of the scale, unless the appointing authority for reasons stated in writing determines otherwise.

(4) Where a person

(a) is appointed into the Service from any other public service,
or

(b) possesses a qualification in a specialised field or profession which makes that person suitable for appointment to any  of the specialist branches of the Service,

the appointing authority shall determine the point of entry for that person on the scale attached to the post.

(5) Where an officer is wrongly graded or placed at a wrong point on a salary scale, the Inspector-General shall cause the error to be corrected as soon as practicable and any salary arrears that may be due to the officer shall be paid to the officer concerned.

(6) The salaries specified in this regulation shall be reviewed every two years by the Police Service for the attention of the Council.

(7) The review in subregulation (6) is without prejudice to any government regulations.

Absent without permission

43. (1) Except as otherwise provided in subregulation (2), an officer shall not receive a salary in respect of any period during which the officer is absent from duty without permission.

(2) The Council, in the case of a senior officer, or the Inspector- General of Police, in the case of a junior officer, may authorise the payment to an officer of a proportion of the salary of that officer who is absent from duty without permission but that proportion shall not exceed one-half of the salary of that officer.

Award of increments

44. (1) Where a salary scale is attached to a post, a normal advancement  through the scale shall be by way of annual increment.

(2) Subject to regulation 45 an officer who has served an additional twelve months at that officer's post is entitled to the increase of pay specified in the salary scale as of right.

(2) Where an officer proceeds on a training course or conference or official duty in a temperate climate, the officer shall be paid a warm clothing allowance determined by the Minister responsible for Finance.

Batman allowance

48. A senior officer is entitled to receive twenty per cent of the officer's basic monthly salary.

Clothing allowance

49. An officer of the Criminal Investigation Department is entitled to a clothing allowance of ten per cent of that officer's basic monthly salary at the end of each month.

Duty allowance

50. An officer is entitled to forty per cent of that officer's basic monthly salary as duty allowance at the end of each month.

Height allowance

51. An officer whose duties involve climbing heights of thirty metres or more isentitled to receive an allowance of twenty per cent of that officer's basic monthly salary a day for any day that the officer climbs that height and the climbing is certified by the officer's immediate senior officer.

Kilometric allowance

52. An officer who travels in a personal vehicle in the discharge of official duties shall be paid kilometric allowance at the rate approved by the Minister responsible for Finance.

Responsibility allowance

53. (1) The Inspector-General, a Deputy Inspector-General, a Director- General, or a Regional Commander is entitled to forty percent of that officer's basic monthly salary as responsibility allowance.

(2) For the purposes of this regulation a Director is a senior officer in charge of any of the Directorates under regulation 1 (2).

(3) A Regional Commander is a senior officer who is in charge of a Police Region or other Police Unit or sector designated as a Police Region by the Inspector-General.

Entertainment allowance

54. The Inspector-General, Deputy Inspector-General, Schedule Officers, and Regional and Divisional Commanders, are each entitled to ten percent of monthly basic salary as entertainment allowance.

Risk allowance

55. An officer is entitled to thirty-three one-third per cent of that officer's monthly basic salary as risk allowance and this allowance is payable at the end of each month.

Market premium

56. (1) An officer with the requisite professional qualification who discharges duties pertaining to that profession shall be paid a market premium at levels that may be determined by the Inspector-General in consultation with the Fair Wages Commission and with the approval of the Council.

Subsistence allowance

57. Where an officer who travels on official duty outside the duty station of that officer pays for boarding and lodging, that officer is entitled to be paid subsistence allowance at the rates determined by the Inspector-General of Police with the approval of the Council.

Transport allowance

58. (1) Except as otherwise provided in subregulation (3), an officer living beyond one kilometre from the place of work is entitled to free transport to and from the place of work of that officer.

(2) Where the Service provides no transport facility, an officer is entitled to a rate of allowance as determined by the Inspector-General with the approval of the Council.

(3) An officer who receives vehicle maintenance allowance or kilometric allowance or both allowances for use of that officer's personal vehicle is not entitled to transport allowance.

(4) An officer shall be reimbursed for expenses incurred in respect of transport in the course of the performance of that officer's official duties.

(5) The Police Internal Audit Unit shall conduct periodic checks to ensure that officers who are paid transport allowances use their vehicles for official duties

Leave allowance

59. An officer is entitled to annual leave allowance in the sum of one month basic salary.

Transfer grant

60. An officer who proceeds on transfer or posting from one station or post to another within different Regions is entitled to a transfer grant of one month basic salary as allowance.

Board meetings sitting allowance

61. (1) A member of a Board shall be paid a sitting allowance for attending a Board Meeting.

(2) The sitting allowance shall be determined by the Inspector- General of Police with the approval of the Council.

Tools and vehicle maintenance allowance

62. (1) Except as otherwise provided in subregulation (2), the Service shall provide each officer with the necessary tools required for the discharge of official duties.

(2) Where an officer is obliged to provide a personal set of tools for the performance of official duties, that officer is entitled to fifteen percent of that officer's basic monthly salary as tools allowance.

(3) An officer who uses a personal vehicle in the performance of official duties is entitled to a vehicle maintenance allowance at the rate approved by the Minister responsible for Finance and Economic Planning.

          (4) An officer shall not be paid vehicle maintenance allowance

(a) if the vehicle is damaged beyond repair;

(b) if the vehicle has been unserviceable for more than three months;

(c) where the officer is on duty or on a course of study overseas for a period of three months or more; or

(d) where the officer is on study leave with pay.

Kits bag allowance

63. An officer is entitled to ten percent of that officer's monthly basic salary as kits bag allowance and this allowance is payable at the end of each month.

Revision of allowances

64. The allowances specified in regulation 46 to 63 shall be reviewed
every two years by the Council.

Leave

Annual vacation leave

65. (1) An officer is entitled to vacation leave of forty-two days in respect of each calendar year.

(2) The Inspector-General shall cause to be prepared a leave roster for each year showing the day on which each officer is to proceed on vacation leave and the number of days to which each officer is entitled.

(3) As much as possible, every officer shall take a vacation leave in the year the leave falls due.

(4) Where the needs of the Service prevent an officer from taking a vacation leave as shown in the leave roster, the officer shall be permitted having regard to the needs of the Service to take the vacation leave at a later date.

(5) Where an officer is on study leave for a period of more than six months, that officer shall on resumption of duty not be eligible for vacation leave until after that officer has completed twelve months of continuous service with effect from the date of resumption of duty.

(6) An officer who overstays after vacation leave without reasonable excuse or without permission for a period of less than twenty-one days is liable to disciplinary action and if found guilty shall forfeit the monthly salary in proportion to the period for which that officer was absent.

(7) Where an officer overstays after vacation leave without reasonable excuse or permission or is absent from duty for a period of twenty-one days or more, that officer is liable to disciplinary proceedings but this will not prevent the Service from instituting criminal proceedings against the officer for desertion.

Casual leave

66. (1) An officer who has exhausted the annual vacation leave may on application in writing be granted casual leave to enable that officer attend to an urgent personal matter.

(2) An officer is entitled to a maximum period of ten days in a calendar year as casual leave.

Compassionate leave

67. (1) In special circumstances of an unforeseen event inducing death, serious accident or illness of a member of the immediate family of an officer, the Regional, Divisional, District or Unit Commander may on written application by the officer concerned grant to that officer compassionate leave for a period of not more than five days in a calendar year.

(2) Where the officer requests for more than five days compassionate leave to be granted, a proportion of that officer's earned annual vacation leave may be granted, but where the Officer has exhausted the annual vacation leave that officer may be granted a casual leave of not more than ten days.

(3) For the purposes of this regulation, a member of an officer's immediate family means the father, mother, spouse or child of the officer.

Disembarkation leave

68. (1) An officer who reports for duty on that officer's return from overseas after a course of study or duty tour of not less than one year is entitled to fourteen days disembarkation leave to take effect from the day following the date of the officer's disembarkation.

(2) Where the course of study or duty tour is for a period of more than three months but less than one year, the officer is entitled to seven days disembarkation leave with effect from the day following the date of the officer's disembarkation.

Post-operation leave

69. An officer who returns from an internal operation of at least one month outside that officer's duty post is entitled to five days post- operation leave.

Leave of absence

70. The Inspector-General may on the advice of the Police Management Board grant leave of absence for a period of one year to an officer who has served for a period of not less than five years in the Service, if the officer applies for it to enable the officer attend to that officer's personal affairs.

Maternity and paternity leave

71. (1) A female officer who has given birth is entitled to her earned vacation leave in addition to three months maternity leave with full pay.

(2) A female officer shall take at least six weeks of the maternity leave before her confinement if she produces a certificate signed by a registered medical practitioner or a registered midwife stating that her confinement is expected to take place within six weeks after the date of the certificate.

(3) A female officer is only entitled to maternity leave if she has served her probation.

(4) A female officer on resumption of duty after her maternity leave shall be given the opportunity after four continuous hours of work each day to nurse her baby for a maximum period of nine months with effect from the date she resumes duty.

(5) If on the expiration of her maternity leave, a registered medical practitioner certifies that the female officer is not fit to resume duty or that the child is not healthy enough, her maternity leave may be extended for a further period of not more than three months with full pay.

(6) A male officer not on probation is entitled to seven days paternity leave on proof of the wife's delivery.

Sick leave

72. (1) An officer whose state of health renders that officer unfit for duty shall be granted sick leave for the period that the Medical Director, a registered medical practitioner or a registered herbal medicine practitioner may recommend.

(2) Where an officer is absent from duty on grounds of ill-health, the officer shall produce a medical certificate issued by the Medical Director, a registered medical practitioner or a registered herbal practitioner to that effect.

(3) An officer who has been

(a) ill continuously without cure for a period of nine months, or

(b) has been excused from duty on grounds of ill health for a cumulative period of thirty days within a period of ninety days

shall be referred to a Medical Board appointed by the Medical Director to be examined and for the determination of that officer's suitability or otherwise for continued service.

Study leave

73. (1) An officer is eligible for study leave if the officer satisfies the requirements for the approved course of study as may be determined by the Police Management Board.

             (2) An officer who intends to pursue an approved course of study " shall submit a written application to the Police Management Board through the appropriate chain of command for consideration.

(3) An officer selected for an approved course of study shall be granted study leave with pay for a period not exceeding four years but the period may be extended in exceptional circumstances for a further period as the Police Management Board may determine.

(4) An officer shall not be granted study leave with pay unless that officer has served for a minimum period of eight years after training or has five years to serve before the officer retires from the Service.

(5) An officer on study leave with pay is not entitled to promotion or eligible to write an examination for promotion but shall

(a) continue to receive that officer's basic monthly salary and
other emoluments excluding vehicle maintenance and
kilornetric allowances; and

(b) receive the normal salary increments.

(6) Where an officer has been granted study leave with sponsorship, the Service is responsible for the payment of the officer's tuition, boarding and lodging and other reasonable expenses incidental to the course as the Inspector-General may with the approval of the Council determine.

(7) An officer who has been granted study leave with pay shall enter into a bond with the Service to serve for a period between one to five years depending on the duration of the course of study.

(8) An officer who has five years to serve shall not be granted study leave to pursue a course which is more than one year in duration.

(9) An officer who fails to resume duty for twenty-one days after completion of that officer's course of study shall be declared a deserter.

(10) An officer who

(a) abandons or changes the course without written permission
of the Inspector-General, or

(b) breaches the bond is liable to refund the total amount of money spent on that officer in respect of the course during the period of the study leave together with interest at the rate at the prevailing bank rate and is in addition liable to disciplinary action.

(11) If an officer fails to refund the amount required to be refunded under subregulation (10), the Inspector-General shall cause an action to be instituted in court for the recovery of the amount.

Staff Welfare

I Police shops and recreational facilities
74. The Service may

(a) provide police mess facilities for the officers of the Service;

(b) provide recreational, sporting and mess facilities for junior and senior officers;

(c) organise sporting activities; and

(d) provide rations to personnel on specific operational duties.

Clothing and equipment

75. (1) The Service shall provide each officer with the necessary clothing, equipment and other accessories required for the efficient performance
of official duties.

(2) Where an officer is obliged to provide a set of personal equipment for the performance of that officer's official duties, that officer shall be reimbursed by the Service for the cost of the equipment after which the equipment shall become the property of the Service.

(3) An officer while in uniform on duty shall not wear or carry an unauthorised article of clothing, equipment or accessory.

(4) An officer is responsible for the proper care and maintenance of the clothing, equipment and other accessories supplied to the officer.

(5) The disciplinary authority may impose a punishment including the recovery of the cost of the clothing, equipment or other accessory or part of it from the officer's salary, if the officer is punished in disciplinary proceedings for an offence involving the sale, loss through negligence or wilful damage to any clothing, equipment or other accessory supplied to the officer.

 (6) An officer on leave shall not wear or use a police uniform, equipment or accessory unless specifically authorized by a senior or a responsible officer.

(7) An officer who retires, resigns, is dismissed or removed from the Service or is interdicted from duty shall surrender to the appropriate officer of the Service, that officer's appointment card, clothing, equipment and other accessories supplied to that officer.

(8) Matters relating to the care and maintenance of clothing, equipment
and other accessories supplied to an officer shall be as provided in the Service Instructions.

Housing

76. (1) Subject to the provisions of this regulation, the Service shall provide accommodation for its officers.

(2) An officer of the rank of Chief Inspector and below is entitled to free accommodation.

(3) An officer who lives in a personal house or rents private accommodation for which that officer pays the rent is entitled to twenty per cent of the basic monthly salary of that officer as rent allowance.

(4) The Inspector-General, a Deputy Inspector-General and a Commissioner of Police, shall be provided with soft-furnished accommodation.

(5) An officer of a rank other than those referred to in subregulation (5) is entitled to a duty post bungalow with hard furnishing.

(6) Without limiting the effect of subregulation (5), the Inspector- General, a Deputy Inspector-General, a Schedule officer, Regional Commander, Divisional Commander, District Commander, Unit Commander or a Station Officer shall be provided with a duty post bungalow.

Purchase of means of transport

77. An officer may be granted an advance to purchase a means of transport in accordance with the terms and conditions prescribed by Government.

Medical care

78. (1) The following persons are entitled to free and full medical, dental or eye care at the Police Hospital or a police clinic:

           (a) an officer;

(b) the spouse of an officer;

(c) four children below eighteen years of age of that officer;
(d) a retired Police Officer; and

(e) spouse of a retired police officer.

(2) Where there is no Police Hospital or police clinic, an officer r a member of an officer's family is entitled to receive medical, dental or eye care at a recognised hospital approved by the Ministry of Health, clinic or herbal clinic, and the Service shall pay for the cost of the treatment on presentation of the relevant bills by the officer.

(3) If an officer requires specialist medical treatment that is not available at the Police Hospital, the officer shall be referred by the Medical Director to the appropriate hospital for the necessary treatment and the Service shall bear the cost of the treatment.

(4) Where an officer is involved in an accident arising out of, and in the course of the performance of an official duty and suffers any injuries, the Service shall bear the full cost of treatment, medical care and other relevant expenses and compensation as approved by the Board.

(5) The Service shall reimburse an officer for the cost of spectacles, hearing aid, artificial limb or functional dentures prescribed for the officer by the Medical Director or government recognised medical officer.

(6) Where the Medical Board certifies that an officer, the spouse or a child of that officer who is not older than eighteen years of age requires medical treatment outside the country, the Service shall bear the cost of passage, treatment, boarding and lodging and all other medical care as recommended by the Inspector-General.

(7) An officer whose duties expose that officer to a health hazard shall undergo a periodic examination at a Police Hospital or a Police Clinic or an approved hospital on referral.

(8) A retired officer or the spouse of a retired officer is entitled to free medical treatment and free supply of drugs and free laboratory services, if those services are provided at a Police Hospital or Police Clinic.

(9) Where the Medical Board certifies that a retired officer or the spouse of a retired officer requires medical treatment outside the country and that officer retired on the rank of Assistant Commissioner or above, the service shall bear the cost of passage, treatment, boarding and lodging and where the service cannot bear the full cost, the service shall make a special appeal to the government for assistance.

(10) Where the Medical Board certifies that a retired officer or the spouse of a retired officer requires medical treatment outside the country and that officer retired on the rank of Chief Superintendent or below, the service shall bear the cost of treatment only.

Police Welfare Fund

79. (1) The Service shall establish a Police Welfare Fund which shall be administered by the Inspector-General.

(2) The sources of money for the Police Welfare Fund include

(a) fines imposed on officers in disciplinary proceedings;

(b) fees or charges paid for approved services rendered by officers;

(c) a percentage of any internally generated fund of the Service approved by Parliament; or

(d) moneys provided by Parliament.

(3) Where an officer performs any meritorious act of bravery or valour in

(a) the prevention of crime,

(b) the arrest of an offender,

(c) the saving of life, or

(d) the saving of property from loss or destruction,

the Inspector-General may grant to the officer from the Police Welfare Fund a reward that the Inspector-General thinks fit.

(4) Where an officer shows special skill in detective duty or any other duty requiring tact or ability, the Inspector-General may grant to that officer from the Police Welfare Fund an appropriate reward that the Inspector-General may determine.

(5) Despite subregu1ations (3) and (4), the Inspector-General may in consultation with the Council vary the amounts that may be given as a reward.

(6) There shall be payable from the Police Welfare Fund

(a) grants for providing and improving comfort, conveniences and other advantages for the benefit of both serving and retired officers; and

(b) funds for the Police Scholarship Scheme established under regulation 80.

Scholarship Scheme

80. (1) The Service shall establish a scholarship scheme for the award of scholarship to not more than three children or wards of an officer who dies or becomes incapacitated in the course of duty, and cannot continue to work, to enable the children or wards pursue education up to the highest level they are capable of.

(2) The funds of the Scheme consist of

(a) a percentage of the funds of the Police Welfare Fund as determined by the Inspector-General;

(b) seed money provided by the Service; and

(c) a percentage of the Police United Nations Funds as determined by the Inspector-General with the approval of the Council.

(3) The Inspector-General shall appoint a management committee consisting of officers that the Inspector-General considers appropriate to manage the Scheme.

Bereavement

81. (1) When a serving officer dies in circumstances other than suicide, the Service shall accord that officer a police burial, and in addition, provide the following:

(a) a coffin or cash in lieu of a coffin;

(b) donation and drinks that the Inspector-General may determine;

(c) a wreath;

(d) a cash donation where the religion of the deceased officer does not require the provision of a coffin, drinks or wreath;

(e) transport to convey the corpse to the place of burial; and

(f) transport to convey staff of the Service, the spouse and members of the immediate family of the deceased officer to the place of burial.

 (2) Where a serving officer dies by ,committing suicide, the Service shall provide a coffin or cash in lieu of coffin and transport to convey the corpse, the spouse and members of the immediate family of the deceased officer to the place of burial, but that deceased officer shall not be accorded a Police burial.

(3) Where the spouse or child of a serving officer dies, the Service shall make a cash donation of an amount that the Police Management Board may determine.

(4) When a serving officer dies, or the spouse or child of a serving officer or a retired officer dies, the Service shall provide mortuary facilities for the first one month of preservation, free of charge.

(5) Where a retired officer dies, the Service shall make a cash donation of an amount determined by the Police Management Board to the bereaved family.

(6) Where a retired officer dies, the deceased officer shall be accorded a police burial.

(7) An officer who dishonourably leaves the Service shall not be entitled to the provisions in subregulation (1) to (6) or any other benefit.

Disciplinary Offences

Major offences

82. (1) It is a major offence for an officer to

(a) assault a fellow police officer;                                       .

(b) use without lawful authority any property or facilities of the Service for a purpose not in connection with official duties;           "

(c) engage in an activity outside official duties which is' likely to             '

(i) involve the officer in political controversy;' or

(ii) lead to the officer taking improper advantage of that officer's position in the Service;

(d) sleep while on duty;

(e) be drunk while on duty;

(f) wilfully or negligently permitting a prisoner to escape,    ' ,

(g) divulge any confidential information to a person not

authorised to receive it;

(h) do without reasonable excuse an act which

 (i)       amounts to a failure to perform in a proper manner, a duty imposed on the officer;

 (ii) . contravenes any enactment relating to the Service;

(iii) is otherwise prejudicial to the efficient conduct of
the Service; or

             (iv) brings the Service into disrepute;

(i) disobey a lawful order given at a parade to the officer by a senior officer;

(j) maltreat or use unnecessary force towards a person in the officer's custody;

(k) disclose official information or communication on matters connected with the Service to an unauthorised person without permission from the officer under whom the officer serves;

(I) protect a person in a manner otherwise than is allowed by law;

(m) omit to make a necessary entry in an official document, book or record;

(n) make or sign a fake statement in an official record or document;

(0) convey information directly or indirectly to a person concerning a warrant or summons which has been issued or is to be issued against that person;

(p) malinger or feign sickness;

(q) be absent from duty without permission or reasonable excuse;

(r) be insubordinate, use abusive or insulting language or
quarrel with another officer;

(s) smoke while on duty;

(t) fail to report the known whereabouts of an offender or fail to exert oneself to make the offender amenable to the law;

(u) gamble, or permit or fail to report gambling in a police station or barracks;

(v) in respect of arms and ammunition to

(i) take arms and ammunition from the armoury without authority;

(ii) give out arms and ammunition without authority;

(iii) keep arms and ammunition without authority;

(iv) fail to account for arms and ammunition issued;

(v) use arms and ammunition for unauthorised purposes;

(vi) misuse arms and ammunition;

(vii) mishandle arms and ammunition;

(viii) carry or use arms and ammunition in an unprofessional manner;

(ix) fire without authority;

(x) transfer arms and ammunition without authority;

(xi) fail to report the discharge of firearms;

(xii) fail within a reasonable period of time to return arms and ammunition issued for duty;

(xiii) fail to make a correct entry in the arms and ammunition book;

(xiv) fail to take proper custody of firearms in the officer's
possession:

(xv) fail to present a suspect to court at the required time
without just cause; and

(xvi) unlawfully detain a suspect in custody;

(w) show oppressive or tyrannical conduct towards a junior officer;

(x) fail to attend to a reasonable request made to the officer by a member of the public;

(y) forge an entry in an official record;

(z) pawn, sell, lose by neglect, willful or negligent damage an article of clothing, arms, accessory or necessaries issued to an officer or any Government property committed to the officer's charge;

(aa) leave one's beat, point or other place to which the officer has been assigned, without permission or without sufficient and reasonable excuse;

(bb) neglect or refuse to assist in the apprehension of a person suspected to have committed an offence;

(cc) fail to comply with or disobey any of these Regulations or the Service Instructions and policy directives issued by the Inspector- General; and

(dd) engage in gainful part-time business outside the service without permission from the Inspector-General of Police.

Minor offences

83. It is a minor offence for an officer to

(a) show lack of civility to a member of the public;

(b) neglect to assist a person injured or taken ill in a public place;

(c) withhold or fail to report promptly a complaint against any other officer;

(d) accept directly or indirectly a gratuity, gift, subscription or testimonial without the knowledge and permission of the Inspector-General;

(e) lend money to, or borrow money from, an individual;

(f) give a disrespectful utterance against a superior in rank;

(g) use abusive or insulting language to, or quarrel with, another officer;

(h) be inattentive, talk, sing or otherwise misbehave at parade

(i) be late for duty or parade;

(j) be on or report for duty in dirty clothes or be untidy in person, clothing, arms or accessories;

(k) enter a place licensed for the sale of liquor when on duty, except when one's presence is required there in the execution of duty;

(I) drink an alcoholic beverage while on duty;

(m)remove an armlet or duty badge when on duty or endeavour at anytime to disguise or conceal one's identification number, name or rank;

(n) fail to work to one's beat properly or exhibit irregularity on beat or sentry;

(0) idle or lie down without cause when on duty;

(p) wilfully gives an untruthful answer before a court or at an inquiry or fail without reasonable cause to attend at a court or inquiry when so required;

(q) make frivolous or vexatious complaint or aid in the making of an anonymous complaint;

(r) incur debt without a reasonable prospect, or intention, of repaying it, or having incurred a debt, make no reasonable effort to repay it;

(5) fail to report infectious or contagious ailment to the Service medical authority; and

(t) engage in a gainful part-time business outside the Service without permission from the Inspector-General of Police.

Penalties

84. (1) The following penalties may be imposed in disciplinary proceedings in respect of an officer under these Regulations:

(a) dismissal, that is, termination of appointment from the Service with forfeiture of retirement benefits;

(b) removal, that is, termination of appointment from the Service with or without a reduction in retirement benefits;

(c) reduction in rank, that is, the demotion to a lower rank with immediate reduction of salary;

(d) removal from command positions, without a reduction in
rank or salary;

(e) deferment of increment, that is, a postponement of the date on which the next increment is due with corresponding postponement in subsequent years;

(f) stoppage of increment, that is non-payment for a specified period of an increment otherwise due;

(g) reprimand, resulting in the deferment or stoppage of increment for a specified period;

(h) caution, that is an admonition recorded on the officer's file; and

(i) issue of a warning letter.

Penalty for major and minor offences

85. (1) For the purposes of these Regulations

(a) dismissal, termination and reduction in rank are penalties for major offences;

(b) deferment of increment, stoppage of increment, reprimand resulting in the deferment of increment or stoppage of increment for a specified period and caution are penalties for minor offences; and

(c) penalties other than dismissal, termination and removal from office lapses after twelve and six months respectively.

(2) A disciplinary authority shall in imposing a penalty on an officer for misconduct take into consideration the rank of the officer, the nature and circumstances of the misconduct as well as other factors that the disciplinary authority considers appropriate.

FIRST SCHEDULE - contd.

An oval shaped silver metalic crest with the Ghana Police Service crown superimposed on it with the word officer written at the top and Service number embossed at the bottom.

" ! - -

It shall be a verifiable and accurate identification of a member of the Service.

POLICE SERVICE REGULATIONS, 2012

Name of Witnesses

,

Against defaulter                                         For defaulter

Particulars of defaulter

Length of Service .................................. years .............................. months

Rate of pay ................................................................................................... .

Incremental date ........................................................................................ .

General character ..................................................................................... .

Number of previous offences .............................................................. .

Date oflast offence ..................................................................................... .

Record of proceedings (to be continued on attached sheets when necessary)

Plea: .............................................................................................................. .

Summary of evidence, and in the case of a report referred, reasons for

referring ........................................................................................................ ,

....................•..............................................................................

Finding:

Punishment awarded:

Signature of Adjudicating Officer ............................................................. .

Signature and remarks, if any of Dep. Regional Commander ............ .

Signature and Remarks, if any of Regional Commander .................... .

Police Form No. 14

 REMOVAL                                        DISCIPLINARY                    MEDICAL

 VOLUNTARY RETIREMENT

 DATE ................................ . ........................ SIGNATURE ..................... . ......................