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IN exercise of the powers
conferred on the Commissioner
responsible for Housing by section
25 of the Public Servants (Housing
Loans Scheme) Decree, 1975 (N.R.C.D.
319) and on the recommendations of
the Public Servants Housing Loans
Scheme Board these Regulations are
made this 12th day of June, 1975.
Regulation 1Application for a
Loan Under the Decree.
(1) All applications for a loan
under the Public Servants (Housing
Loans Scheme) Decree, 1975 (N.R.C.D.
319) in these Regulations referred
to as the Decree, shall be made
to the Board through the Head of
Department or other similar
authority in the form set out in
the Schedule to these Regulations.
(2) The application form shall be
submitted in duplicate with one
copy each of the following
documents attached in respect of
the property in question:
(a) Site plan;
(b) building plan;
(c) title deeds;
(d) building permit;
(e) development permit.
(3) All applications for a loan
shall be treated as confidential.
Regulation 2Name and Address of
Contractor.
Where the construction of the
residential property is to be
undertaken by a contractor the
applicant shall furnish the Board
with the name, address and
registered number of the
contractor, as well as a copy of
the draft building agreement
between the contractor and himself
to be entered into by them.
Regulation 3Valuation.
(1) The Board shall in all cases
arrange to have a valuation made
of property in question by a
valuer approved by the Board and a
report submitted thereon to the
Board.
(2) The valuation report shall
contain among other things
(a) in the case of the building of
a new house the provisional
estimates of the amount of money
required to complete the
construction in accordance with
any plan which the Board approves;
(b) the estimated open market
value of the residential property
on completion or in the case of an
existing property as it exists;
(c) a recommendation on the
insurance value of the property as
to exists or on completion;
(d) any other matter which in the
opinion of the valuer is relevant
to the consideration of the
application by the Board.
Regulation 4Loans for Extension
of Existing House.
Where a public servant desires to
obtain a loan to effect extensions
to an existing residential
property the following conditions
shall apply:
(a) an application shall be made
in duplicate to the Board in the
form set out in the Schedule to
these Regulations and shall,
except where the Board otherwise
directs, be accompanied by one
copy each of the documents
referred to in regulation 1 (2) of
these Regulations;
(b) the application shall be
considered on its merits, taking
into consideration all factors
normally considered in an
application for the construction
of a new house;
(c) if the applicant has already
been granted a loan under the
Scheme, the additional loan shall
be added to any unpaid amount
outstanding in his name;
(d) the plan of the proposed
extensions and the estimated cost
shall be submitted with the
application to the Board;
(e) the Board shall, without
prejudice to the generality of
regulation 3 cause the extensions
to be valued under that
regulation;
(f) repayment of the loan and
interest thereon shall be as
provided in subsections (1), (2),
(3), (4) and (7) of section 15 of
the Decree;
(g) the period of repayment of the
loan and interest shall not exceed
thirty years calculated from the
date of the grant (if any) of the
first loan by the Board to the
applicant;
(h) the borrower shall, where the
loan is additional to an earlier
one,
(i)
continue the repayment of the
original loan as before,
(ii) commence repayment of the
principal of new loan on the date
of salary payment nine months from
the date of first drawing on the
loan or two months from the
completion of the extensions,
whichever is the earlier, and
(iii) pay interest on any part of
the new loan released for the
purpose of the extensions from the
day of such release at such times
and in such instalments and in
such manner as the Board may
determine,
(iv) where the loan is the
borrowers first application for a
loan the Board repayment of the
loan and interest thereon shall be
in accordance with sub-paragraphs
(ii) and (iii) of paragraph (h) of
this regulation.
Regulation 5Loans for Paying Off
Existing Loans in Respect of
Property Already Acquired.
(1) A public servant who already
obtained a loan from any bank or
any other institution to build or
acquire a residential property for
his use any part of which is still
outstanding, may apply to the
Board on the form provided in the
Schedule to these Regulations if
he desires that the loan be paid
off under the Scheme.
(2) The application shall be
submitted in duplicate to the
Board together with, except where
the Board otherwise directs, one
copy each of the documents
specified in regulation 1 (2) of
these Regulations.
(3) There shall also be submitted
to the Board an up-to-date
statement of the loan account
from the bank or institution
concerned.
(4) The application shall be
considered on its merits by the
Board taking into consideration
all factors normally considered in
an application for construction of
new residential property.
(5) Where an application made
under this regulation is granted
by the Board, the Board shall
arrange for the paying off of loan
to the bank or institution
concerned.
(6) The Board shall arrange for
all title deeds and similar
documents deposited with the
creditors and relevant to the
property to which the loan relates
to be transferred to the Board and
may demand further security where
it is thought necessary.
(7) Repayment of a loan granted
under this regulation and interest
thereon shall be as provided under
section 15 of the Decree as the
case may be.
Regulation 6Notification of
Change of Address.
A
borrower who changes his address
shall furnish the Board with his
new address within thirty days
after the change.
Regulation 7Notification of
Dismissal, Transfer, Death Etc.
(1) The borrower shall notify the
Board of his dismissal, removal,
transfer or resignation from the
public service within thirty days
after the occurrence of such
event.
(2) The Head of Department or
other similar authority of the
borrower shall notify the Board of
the dismissal, removal, transfer,
resignation or death of the
borrower within thirty days after
occurrence of such event.
(3) Within thirty days after any
of the events referred to in
sub-regulation (2) of this
regulation has come to his notice
the Controller and
Accountant-General or other person
responsible for making deductions
from the borrowers salary towards
repayment of the loan shall notify
the Board of such event.
Regulation 8Deductions Made by
Person Other than
Accountant-General to be Paid to
Board within 21 Days.
Where deductions from the salary
of a borrower is made by a person
other than the Accountant-General,
the amount deducted shall be paid
to the Board within 21 days after
such deduction.
Regulation 9Borrowers Record.
The Board shall maintain in
respect of each borrower a record
of all sums paid to or received
from the borrower.
Regulation 10Borrowers Annual
Statement of Account.
The Board shall, at the end of
each financial year furnish the
borrower with a statement of
account in respect of the
preceding year.
Regulation 11Ancillary Costs to
be Borne by Borrower.
The borrower shall pay to the
Board all ancillary costs incurred
by the Board and incidental to the
grant of the loan.
Regulation 12Interpretation.
In these Regulations valuer
includes a quantity surveyor.
SCHEDULE
APPLICATION FOR A LOAN
(Under section 2 (3) of N.R.C.D.
319)
(Delete where not applicable)
APPLICANTS PERSONAL DETAILS
1. Name
..............................................................................................................
2. AddressOffice
.............................................................................................
..................................................................................................................
Residence
.........................................................................................................
.........................................................................................................................
3. Nationality...........................................................................................................
...............................................................................................................................
4. Date of Birth
..........................................................................................................
5. Hometown
....................................................
Region
.............................................
6. Married or Single
..................................................................................................
7. Number of Children (If any)
..................................................................................
8. State name and address of next
of kin
....................................................................
.....................................................................................................................................
.....................................................................................................................................
9. Date of entry into the Public
Service
....................................................................
10. Present position held in the
Public Service
.........................................................
.....................................................................................................................................
11. Department/Ministry or other
body
.......
12. What is your basic annual
salary?.........
.
13. Set out your allowances (if
any) ........
......................................................................................................................................
14. Give particulars of life
insurance policy (if any)
....
......................................................................................................................................
15. Are you repaying any loan
received from your
employer?.....................................
If so give details and amounts.......................................................................................
.......................................................................................................................................
DETAILS OF PROJECT
16. What is the purpose of the
loan? Indicate which of the
following:
(a) to construct a new residential
property;
(b) to purchase an existing
residential property;
(c) to extend an existing
residential property;
(d) to pay off a loan on a
residential property already
acquired.
17. Where is the Plot?
(State full details of its
situation and District).
18. Do you own the land?
19. Where is the property?
20. Do you hold the Deeds of
title?
21. Are the Deeds of title
registered at the Deeds Registry?
22. What is the Deeds Registry
reference?
23. Is the title freehold or
leasehold?
24. If leasehold state date,
number of years and ground rent.
25. What materials will be used
for walls and roofs (including out
house)?
26. How many buildings will there
be on the plot?
27. Are all the buildings on the
plan to be erected immediately?
28. If not, which do you intend to
build now?
29. Are you engaging a contractor?
30. State name, address and
registered number of contractor.
31. What is the contract price?
32. If no contract price, what do
you estimate will be the cost of
construction including
labour?
33. If the purpose of loan is to
pay off an existing loan on a
residential property already
acquired, state
Amount of original
loan..................................................
Terms of
repayment..................................................
Amount
outstanding..................................................
Security given
..................................................
34. Has any work commenced? If so
state extent.
35. How much have you spent on
labour and material to date?
36. State amount of loan required
37. Do you already own a house? If
yes state details of location,
existing loan if any, and
repayment terms.
38. If you already own a house
state reasons for present
application for housing loan.
39. Indicate which copies of the
required documents are
attached.
Site Plan
Building plan
Title deeds
Building permit
Development permit
40. Any other information which
you wish to give in relation to
your
application.
Declaration: I do hereby declare
that the answers to the above
questions are correct and made for
the purpose of obtaining a loan.
....................................................................
Signature of Applicant
Date
.............................................
(
To be completed by Departmental
Head)
1. Are personal particulars of
applicant accurate so far as
ascertainable from official
records?
(e.g. position, salary, etc.)
..........................................................................................................................
................................................................................................................................................
2. Give any other information
which you consider material for
the Boards consideration of the
application (e.g. has applicant
given notice of resignation, are
any disciplinary proceedings being
taken against him likely to result
in dismissal?)
....................................................................................................................................
Date
...............
.
..........................................
.
Signature of Head of Department or
similar authority
FOR OFFICE USE ONLY
1. Amount of loan applied
for
...................
2. Comments on
(1)
.....................
....
....
3. Comments on building
plan
......
.....................
....
......
........
4. Valuers
report
......
...................
.......
.
........................
.........
.
........................
.........
5. Approved
loan
.......
.
.
.................
.....
.
.......
.
.
...................
.........
6. Repayment
terms
..........................
.....
.
.................
...................................................................................................................................................................
..
7. Any other
comments..
.................
.
.........
...
.
..............
.......................
Date
Executive Secretary
COLONEL ROBERT KOTEI
Commissioner for Works and Housing
Date of Gazette Notification: 20th
June, 1975.
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